Proposal ID terms and conditions

Proposal ID terms and conditions for each pricing option.

General terms and conditions

The following information is intended to inform prospective Proposal ID system licencees of the available subscription options and their related terms and conditions. This information does not constitute a contract or necessarily reflect the terms and conditions that would be contained in a contract to use the Proposal ID system.


Definitions

Currency: All prices are quoted in Australian dollars.

Taxes: All prices are quoted excluding any relevant taxes.

User: The Proposal ID system is a licenced based system based on a per-user subscription fee. A user is defined as a unique individual (based on their Window's username) who uses the system in a subscription period. Opening the Proposal ID system, either to generate a new document or to modify an existing document and performing significant changes constitutes a use of the system.

Significant changes: Changes made to a Word document that utilise the Proposal ID system's Paste Wiki function (including creating a new document, selecting products or appendices or pasting in content). Significant changes does not include (i.e. will not register) if the user:

  • Opens the Proposal ID system but does not save any changes
  • Makes changes to an existing document but does not use the Paste Wiki function (or other functions that use the Paste Wiki function)

Subscription limits: Following the trial period, use of the Proposal ID system is limited to the number of users on your Proposal ID subscription. If the total number of users who use the Proposal ID system in a month exceeds the number of licences purchased, you will be asked to purchase additional subscription licences.

Trial period: A period of 30 calendar days when the client is free to use the full Proposal ID system free of charge. The trial period will commence once the default template is sent to the client. At the end of the trial period, access to the Proposal ID system will be turned off unless the client upgrades to a full licence.

Annual subscription discount: If the client pays for a full twelve months, a discount of two months free will be applied (i.e. 12 months for the price of 10 months).

Payment options: Payment for licence fees for the Proposal ID system and any set up or other charges is via direct deposit.

Brands: Your Proposal ID system will be set up for a single brand. Additional brands can be set up for an additional set up and maintenance cost.

Templates: A set of generic business templates are made available to you free of charge. It is our intention to continuously grow this set of free business templates. You can also create your own or copy one of ours and make your own modifications to it.

Implementation support: Full support will be provided to ensure your instance of the Proposal ID system including your brand is set up correctly.

Support: Ongoing general support for your document authors, content and template creators and Proposal ID system administrators is provided within the standard fee via our suite of on-line user guides and tutorials. More specific support via on-line chat session, phone or email is also available. See the applicable pricing option's specific terms and conditions for more details.

Training: General training for your document authors, content and template creators and Proposal ID system administrators is provided within the standard fee via our suite of on-line user guides and tutorials. More specific training options are available at additional costs. Contact us for a quote.

Maintenance: We'd prefer that you are using the most up to date version of the Proposal ID system. As we make continued improvements, bug fixes and additional features, we will offer these to you free of charge whilst you are a paid licenced subscriber.

Startup business

The Proposal ID startup business pricing option is our investment into startups.

For a nominal fee, a startup company can experience the full set of functionality of the Proposal ID system whilst moving into a profitable position.

Selection criteria

We are not in a position to actively qualify all requests for the Proposal ID Startup business option. However, we reserve the right to reject requests we feel do not qualify as startup businesses.

We ask you to fill out a form which will assist us in determining whether your business qualifies and will also help you in determining whether now is the right time to take up this opportunity.

Once your application is processed and approved, we will set you up with your own company branded set of default templates.

You can modify the default brand we provide and add your own templates at your leisure

For six months, you can use the Proposal ID system to generate proposals or other company documents. Hopefully, within this time, you'll have made some sales and become profitable. At this stage, you can decide to migrate to the Proposal ID Small and medium business option, with its per user licence fee, or you can decide that this system is not what your business requires.

Specific conditions

  • A company can only take advantage of this option once. You cannot reapply for the Proposal ID Startup business pricing option after the initial six months.
  • If after the initial six months, you decide to migrate to the Proposal ID Small and medium business option, you will be charged the standard set up fee. This provides you with additional support in ensuring your branding has been set up correctly.
  • The $10 fee must be paid up front. We will not complete the set up until this fee has been received by us. Your six months will commence when we have received your payment and when we have completed your set up.
  • We are keen to assist you in becoming profitable and will provide whatever services and support we can reasonably provide to help you meet this goal. However, we also support our full fee paying clients and can only provide "best effort", no obligation, no guarantee, support levels to you until you join them as full fee paying clients.
  • Nearing the end of the six months, we will contact you to determine whether you wish to continue using the Proposal ID system.

General terms and conditions

See our general terms and conditions.

Pricing

See Startup pricing option details.

Small to medium business

The Proposal ID small to medium business pricing option recognises that the volume of business documents created in a small to medium business varies from month to month.

We've designed this option so that you only pay for what you use, after you use it.

For example, if in one month, you have ten users using the Proposal ID system, we will invoice you for $300 (plus any taxes) at the end of the month. Then in the next month, if you only have two users, we will invoice you for $60 (plus any taxes).

Our philosophy is simple: by only charging you for what you use, we are encouraged to supply a system that you'll use more and more.

We have, however, put in place a set up cost that ensures that you also have some investment in the long term relationship. Once you're set up though, it is to our mutual benefit to assist you in growing your business through the use of the Proposal ID system.

Specific conditions

  • Small and medium businesses can sign up for a free 30 day trial of the Proposal ID system.
  • If after the trial period, you decide you'd like to continue using the system, we will request your credit card details, set you up and charge the standard set up fee to your credit card.
  • Your first month starts at the end of the trial period. At the end of each month, we will calculate how many users used the Proposal ID system, send you a report detailing your use and charge your credit card accordingly.
  • You can stop using the system at any time by either simply not using it or request that your account be closed.

General terms and conditions

See our general terms and conditions.

Pricing

See Small to medium business pricing option details.

Enterprise business and government

The Proposal ID enterprise business and government pricing option has been designed to suit larger organisations where multiple sets of authorised templates can be shared between multiple entities, departments and divisions.

Templates can be set up to be shared across all entities/departments/divisions or can be designed to be used only by one entity/department/division.

Multiple brands can be set up with each using the same set of templates.

Subscription prices are in batches of ten users on an annual basis and support different departments to be billed for just their set of users.

Specific conditions

  • Enterprise businesses and government departments can sign up for a free 30 day trial of the Proposal ID system.
  • If after the trial period, you decide you'd like to continue using the system, we will send you an annual invoice for the required number of (multiple of ten) users.
  • You can request additional licences at any time and you will be invoiced for them on a pro-rated basis for the remainder of the subscription term.
  • Each month, a report will be provided showing the number of users who have used the templates for your division during the month.

General terms and conditions

See our general terms and conditions.

Pricing

See Enterprise business and government pricing option details.

Educational and non-profit organisation

The Proposal ID educational and non-profit organisation pricing option is identical to the above enterprise business and government option (except at a discounted rate).

Specific conditions

  • To qualify for the discounted rate, educational organisations must be government accredited educational institutions.
  • To qualify for the discounted rate, non-profit organisations must be government accredited not for profit institutions.

General terms and conditions

See our general terms and conditions.

Pricing

See Educational and non-profit organisation pricing option details.

Reseller

The Proposal ID reseller pricing option provides an incentive to organisations to offer as a value-added service to their own clients, the functionality of the Proposal ID system.

Specific conditions

  • Contact us for more details of our reseller pricing option.

General terms and conditions

See our general terms and conditions.

Pricing

See Reseller pricing option details.

Optional extras

Additional brands

SEE PRICING AND OPTIONS
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